CMS Human Resources Help
CSUMB staff and faculty (State) use CMS Human Resources for self-service functions (e.g. W-2, emergency, training and absence reporting) and to enter specialized information such as student assistant time approvals and payroll reports.
Navigation: MyCSUMB > Links Tab > CMS Student/HR
Access is granted contingent upon meeting the following requirements:
1.Submit approved Data Access Request form (new users and for additional access);
3.Complete Human Resources function-specific training (non-self service functions):
To request training, please complete the CMS Training Request Form
View scheduled training on the Technology Training Calendar.
Training and Job Aids List
The following lists common CMS HR functions and their corresponding training requirements. Additional documentation is maintained in the M:/Technology Training/public/CMS Human Resources 9.0 folder.
|Function||Training Method or Class|
|Employee Self Service||No training or access request is required for self service functions. Employees may use this job aid to review available functions (e.g. address, phone and/or emergency contacts).|
|Enter Absences - Self Service||No training or access request is required. Employees may view this video and/or use job aids to View Available Balances and Report Absences.|
|Review Absences - Timekeeper||Access request (DAR) is required. Timekeepers may view this video and/or use this job aid for instructions.|
|Manage Absences - MPP||No training is required. Notify Payroll of Alternates and/or Proxy. MPP or Appropriate Administrators may view this video and/or use this job aid for instructions on approving time and viewing employee absence balances.|
|Enter Student Assistant hours worked||No training or data access request is required for students. View this job aid for instructions: Student Assistant Enter Time Worked and Print Voucher.|
|Approve Student Assistant hours worked||Access request (DAR) is required. No training is required. Use on-line procedures or job aid for instrcutions.|
|Enter contracts for Temporary Lecturers||Access request (DAR) and training (ASM) is required. View this job aid for instructions: [Re] Hire Temporary Lecturers|
|Run Faculty and state staff payroll reports||Access request (DAR) and training (Budget Office) is required. View this job aid for instructions: Monthly Payroll Reports (QS)|
Submit the appropriate certificate or confidentiality statement from either Option 1 or 2 below. Do this one-time only, the first time you request access.
Option 1: Information Security Training
The preferred option is to complete the Information Security training at CSUMB (State-side version) to satisfy this requirement. If you have not taken the Information Security training or need to be signed up for it send an email to firstname.lastname@example.org.
Option 2: Confidentiality Statement Form
If you have not completed the State-side Information Security Training you may submit the appropriately signed staff or faculty confidentiality statement along with your Data Access Request Form:
Staff and MPP: CSUMB Confidentiality Statement
Faculty: Access and Compliance Form (Confidentiality Statement)
Route the completed, signed form to the ASM Security Analyst, Mountain Hall Suite D.
Obtain the appropriate Dean/Director signatures. Bring the Data Access Request form to training to obtain trainers signature. Route the completed, signed Data Access Request form to the ASM Security Analyst, Mountain Hall Suite D.